We are excited to announce a new change to our invoicing process: from now on, we will be implementing a self-billing system. This means that instead of you issuing invoices, we will issue invoices on your behalf. This new system aims to streamline the invoicing process, reduce errors, and ensure timely payments.
How Self-Billing Works
Step 1: Deliver the Freight
Once you have delivered the freight, update the freight status to "Delivered."
Step 2: Upload Proof of Delivery (POD)
After the freight status is marked as "Delivered," you need to upload the Proof of Delivery (POD). This is usually a CMR document.
To upload the POD:
- Go to the freight details.
- Navigate to the "Documents" section.
3. Upload the relevant POD.
Step 3: Invoice Issuance
Once freight status changes to "Delivered", an invoice will be automatically issued on your behalf and sent to your email address and will appear in "Invoices" tab where it will be stored and easily accessible at any time. Freight status will change to "Awaiting completion confirmation" which means that POD is pending validation.
Step 4: POD Validation and Payment
Once the POD is validated, the freight status will change to "Completed." Along with this status change, the payment due date will be updated and displayed next to your invoice.
Key Points to Remember
- Timely Upload: Ensure that you upload the POD promptly after delivery to avoid delays in invoicing and payment.
- Email Notifications: Check your email for the issued invoice and any updates regarding the validation of your POD.
- Document Accuracy: Make sure the uploaded POD is accurate and legible to facilitate quick validation and payment processing.